Configuring the Assess.ai Workspace

Users that have the Partner Admin Role have the rights to Configure the Workspace. 

There are various sections in the Configuration Setup. Take note that some of the setup options are Client Specific and will not be visible on every workspace.

• Configure Workspace
  • Auto Naming of Items
  • Additional Sign up feature
  • Automated session ID's
• User Tags
• Watermark
• Sessions
• Agency
• Multifactor Authentication
  • Approved IP Address to bypass MFA
• LTI - Setup (workspace enabled)
• Test Centre Agreement
• Swimlanes - Item Review Workflow
• Custom Fields for Item Metadata

Configure Workspace

• Part 1

Organization Name	Name of the Organization Assess.ai is registered to
Website	Website of your organization
Emails for User Login Report	At the end of each month a User Login Report will be emailed to the addresses entered.  The user login report is an audit trail of all logins to Assess.ai during the Previous month.
Should the Passing Point or Cutscore be inclusive or exclusive?	The Passing Point or Cutscore is added to the Scoring section of a Test.  There are 2 formats that could be used for the Passing Point or Cutscore: Inclusive: if a cutscore of 70 is required, the Inclusive format will include 70 as a pass and any candidate that gets 70 and above will pass. Exclusive: if a cutscore of 70 is required, the Exclusive format will exclude 70 as a pass and any candidate that gets 71 and above will pass.
Expiration Date	This is the date that this instance of Assess.ai with expire.
Disable Internet Explorer Support	When selected this option will prevent a Candidate from taking a test using Internet Explorer.
Implement auto-naming of items	Newly created items will have the naming rule of "New.BankName.Number", where the number is automatically sequenced.
Additional Sign up Feature	Allow user(s) to self-register for Assess.ai, approval from Administrator required.
Automatically Create Session ID
Use Agencies with Test Scheduler and Examinees (upcoming feature)
Prevent users from scheduling a session more that ____ days from the current date.	Feature will only allow sessions to be created by the specified number of days before the session is due to  commence.
Item description read only	Enabled to ensure that the Item description if read only.  User will be unable to edit the Item Description.
Control start date of a session	Admins can set a date  limit for users when creating a new session. i.e. Users are only able to set a session 7 days before a session start.
Logo	The logo is displayed to users in the upper left area of the screen, and on the login portal screen for examinees.
Users (tags)	User must have at least one tag assigned.
Watermark	Display an image/logo/watermark in header of test delivery interface.  (jpg or png files are accepted)
Registration token expiration in hours	This is the number of hours a new user has to verify their login and password.  Default is 168 hours (7 days)

Sessions Configuration

Limit Sessions to only one test, and set cutscore at Session Level, not Test	This feature is used to set the cut score of the test at a session level.   Note: Cut-scores cannot be set in both the Session and Test
Require all sessions to use lockdown browser	For security reasons all sessions will be enabled with Weblock Lockdown Browser.
User Candidate confirmation for all sessions.	An additional screen will be displayed to all candidates to confirm their information
Send confirmation email to examinees and display result in session dashboard.	A confirmation email will be sent to all candidates registered in a Session.  The candidates have the option to Confirm / Acknowledge the Exam.
Prevent retake with 30 days based on candidate email address (Session import) (upcoming feature)

Agency

Use Agencies with Test Scheduler and Examinees	The Test Scheduler User role will be limited to scheduling tests for their agency.
Use Agency instead of workspace name as organization in pre-session confirmation screen	Used in conjunction with the Candidate Confirmation screen - the organization will be shown as the Agency.
Enable Agency user groups	Group users by Agency
Use agency for Test Coordinator	When a Test Coordinator is assigned to a session this user must belong to the same agency user group.

Multifactor Authentication

When selected, Multi-factor authentication will require users to login to Assess.ai using MFA.  See notes for Users - Multi-factor Authentication - Users

A list of Approved IP Addresses to bypass MFA can be included in the space provided.  Where there are multiple IP Addresses use a semicolon as the list separator.

LTI Setup 

This option is for setting the API between Assess.ai and an LMS.

Test Center Agreement

A Test Center Agreement can be setup for all users that sign up using the Self - Registration option. User Sign-up and Approval

Swimlanes

High-quality items go through a Review process that is often managed in stages, such as Content Review, Psychometric Review, and Bias Review. These are visually presented in Assess.ai as Swimlanes in a Kanban board.

Use this screen to configure the Swimlanes for the workspace.

For more information of setting up and using Swimlanes refer to : 

The Swimlanes/Review is accessed in the Items Module.  Select the Item Bank and then select the Review Tab.

Custom Fields for Item Metadata

Create and edit custom fields for Item Metadata.  Custom fields can be added to either the About or Statistics information of the items

• Enter the Name of the Custom Field
• Select the type of Custom Field required
  • Text
  • Number
• Select the Place for the Custom Field
  • About Tab
  • Statistics Tab
• Select Required
  • Yes - the user/item author is required to enter data for this custom field
  • No - the user/item author is not required to enter data for this custom field

These additional fields can be edited by going to the Item and clicking on either About or Statistics.

Editing a Custom Field

A list of custom fields will be displayed on the Configuration Screen

To edit a Custom Field select the Pencil icon

Name: Change the name of the custom field

Place: Change to the location of the custom field

• Statistics screen
• About screen

Required:

• Yes - data must be entered for this custom field
• No - data is optional for this custom field

To delete a Custom Field select the Bin icon

Note: If a custom field is deleted all data previously captured for the custom field will be lost.

Selecting the Information to display on the Items List

Partner Admin users can select which fields to display on the Item List.  Item Name and Stem Text will always be displayed.

Check the fields that are required as headings on the Item List.