Ada's exams can be delivered out-of-the-box in Remote Proctoring platforms that require no API integrations (about half the systems on the market do, half do not). There are two phases: setting up the exam in Ada, and setting up the exam in ProctorExam.
Phase 1: Setting up in Ada
Publish a Test and a Session Ada as you normally would. Lock the Session and go to the Dashboard to export examinee data into a spreadsheet (name, email, Test Code, etc.).
Phase 2: Setting up ProctorExam
Log into ProctorExam. You will see the landing page below. Click on Administration.
Select "Record and Review" on the next screen, which is the first step to creating an exam here.
Specify the Basic Info for the exam on the next page, per your requirements.
Leave any special instructions for the reviewers, such as if you want them to allow a reference textbook.
Next, write the instructions for the Students (Examinees). This part is extremely important. In addition to any instructions particular to your organization, you MUST give them instructions on how to start the exam. Remember, there is no live human proctor to direct them since you are doing Record and Review. A recommended example is pasted further below.
The last step is to then register the students. If you are doing a quick one-off like a rescheduled candidate, you can just type in the boxes on top and click Add Student. If you have exported, say, 50 examinees from Ada, then click "Import Student List" and follow the instructions in the ? tooltip.
IMPORTANT: You should put the Test Code in the "Individual Info" field for each examinee. This will set up ProctorExam to display the general instructions to all examinees, as well as give each examinee their unique individual test code.
When you are ready, you can click Send Emails. This will send an email to each examinee for a System Check. This will install a Chrome plugin (they must use Chrome) and check their webcam, mic, and internet speed.
If the check is successful, the examinee will automatically receive another email with a link to take the exam. Of course, if the test is not set to be available until 5 days from now, they will not be able to start. It is recommended to set everything up ahead of time and have examinees do the system check at least 1 day beforehand.
If there are issues with the emails being received, such as being blocked by an institution's spam filter, you can always get the links yourself. Click on the chain icon next to an examinee's name, and it will give you the unique link for their System Check and actual exam.
Note that at any time later, after the exam is published, you can come back to add examinees, edit the instructions, or make any other changes. You will see a screen like this, and simply click where needed.
Here are some example instructions for the examinees. Note that the "Click Here" I have underlined should be a hyperlink to your organizations subdomain, like xyzcertification.assess.ai. This will then take the examinee right to the login screen.
You are now ready to take the XYZ Certification test. Please follow these steps:
1. Copy the test code you see below (12 characters) or write it down.
2. Click here to open the exam system in another tab. YOU MUST LEAVE THIS TAB RUNNING.
3. On the exam login, enter the test code, and take the exam. Make sure to submit results in the exam before coming back to this tab.
4. When you are done and have submitted your results, return to this tab and click FINISH in the upper right.
Reviewing Completed Examinees
ProctorExam's staff will complete reviews. To see the results, go back to the landing page and click on Back Office. You will see a list of your organization's exams.
Click on the Exam of interest, and you will see a dashboard for everyone who took that exam. Here, we can see that there was one examinee, and that they have already been reviewed by staff, with a green dot.
Click on a student's name if they have been flagged (or if you have other concerns) and you can access their full video session.